Privacy Policy

  1. Introduction

The National Flooring Awards is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use and protect personal data when you visit the National Flooring Awards website, submit nominations, vote in the awards, register for events, or contact us.

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

  1. Information We Collect

We may collect and process the following types of personal information.

Information you provide to us

When you interact with the website you may provide:

  • Name
  • Email address
  • Company name
  • Phone number
  • Business details included in nominations
  • Any information included in messages or contact forms

This may occur when you:

  • Submit a nomination
  • Vote in the awards
  • Contact us through the website
  • Register for updates or event information

Automatically collected information

When you visit the website we may automatically collect:

  • IP address
  • Browser type
  • Device type
  • Pages visited
  • Referring websites

This information helps us improve the performance and usability of the website.

  1. How We Use Your Information

We use personal information to:

  • Administer the National Flooring Awards
  • Process nominations and entries
  • Manage judging and voting processes
  • Communicate with nominees, entrants, voters, and attendees
  • Respond to enquiries submitted through the website
  • Improve the website and user experience
  • Promote the awards and share relevant updates

We will only process your data where we have a lawful basis to do so.

  1. Lawful Basis for Processing

We rely on the following lawful bases under UK GDPR:

Legitimate interests
To manage and promote the National Flooring Awards.

Consent
Where you voluntarily submit information through forms, nominations, or votes.

Legal obligations
Where we are required to process information to comply with applicable laws.

  1. Nominations and Public Information

Information submitted through nominations may include business names, descriptions, and achievements.

Where a business becomes a finalist or winner, some information may be made public on the website or in promotional materials including:

  • Business name
  • Category
  • Logo
  • Submitted description or summary

Personal contact details will not be published without permission.

  1. Voting Data

Where public voting takes place, we may collect information necessary to administer voting, such as:

  • Email address
  • IP address
  • Voting selection

This helps ensure the integrity of the voting process and prevents fraudulent activity.

  1. Sharing Your Information

We do not sell personal data.

We may share information with trusted service providers who help operate the awards and website, such as:

  • Website hosting providers
  • Email communication services
  • Event management services
  • Technical support providers

These providers only process data on our behalf and are required to keep it secure.

  1. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy.

For example:

  • nomination data may be retained for the duration of the awards cycle
  • contact form enquiries may be retained for administrative purposes
  • voting data may be retained temporarily to verify results
  1. Cookies

The National Flooring Awards website may use cookies to improve the user experience.

Cookies may be used to:

  • analyse website traffic
  • remember user preferences
  • improve website performance

You can control cookies through your browser settings.

  1. Your Rights

Under UK data protection law you have the right to:

  • request access to your personal data
  • request correction of inaccurate information
  • request deletion of your data
  • restrict or object to certain processing
  • request data portability where applicable

Requests can be made by contacting us using the details below.

  1. Data Security

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure.

However, no online system can be guaranteed to be completely secure.

  1. Third Party Links

The website may contain links to third party websites.

We are not responsible for the privacy practices of other websites and recommend reviewing their policies separately.

  1. Changes to This Policy

We may update this Privacy Policy from time to time.

Any changes will be published on this page.

  1. Contact

For any enquiries regarding the National Flooring Awards please contact:

National Flooring Awards
Email: hello@nationalflooringawards.co.uk
Phone: 01325 238568